Your whole document library, finally in one place.
AgencyDoc builds, tailors, and version-controls your policies, procedures, job descriptions and promotional tests — written for your state and your type of agency. Bring your own documents or start from a complete library.
Access is currently by invitation. Ask your administrator for a signup code.
Sound familiar?
Most departments don't have a document problem. They have a twelve different places problem.
The binder says one thing, the shared drive says another, and the newest copy is on somebody's desktop.
Generic templates cite the wrong statutes — and a city, a county, and a special district are governed differently.
Every cycle, somebody rebuilds an exam by hand out of the same policies and job descriptions.
When it matters, "we sent it out" isn't the same as a dated acknowledgement record.
One stop shop for every document you own
Everything below lives in the same place, searchable side by side — the library we provide and the documents you bring. Administration and human resources, on one desk.
Policy & Procedure Manual
A complete, structured manual — or a blank one you fill with your own documents.
- Governance policies and operational SOP/SOG, numbered and organized
- Written to your state's statutes, codes and mandates
- Separate versions for city, county and special fire district
- Version history, archived revisions, and PDF export with your branding
Your Own Document Repository
Bring what you already have. Nothing gets thrown away or overwritten.
- Drag and drop your existing PDFs and Word documents
- Build a manual entirely from your documents, or blend with the library
- Rename your own chapters and section headers
- Everything viewable, searchable and exportable in one interface
AI Drafting & Improvement
Draft a new document, or modernize one you already have — in minutes, not months.
- Write a brand-new policy from just a title
- Rewrite and expand your uploaded documents for your jurisdiction
- Cites the statutes, codes and standards it relied on
- You review a side-by-side comparison and accept or reject every change
Test Generator
Build a promotional test out of the documents your candidates are actually held to.
- Pick the job descriptions and policies to test on
- Written exams: multiple choice, multiple-correct, and true/false
- Scenario exams with a scored rubric
- Exports an exam PDF, an answer key, and a score sheet
- Every answer points back to the document it came from
Job Descriptions
Keep every position current instead of rediscovering them at hiring time.
- Upload or write descriptions for every rank and role
- AI updates them against your current policies
- Tracked changes you approve before anything replaces the old version
- Feeds directly into the Test Generator
Acknowledgements & Roles
Proof, not assumptions.
- Members acknowledge documents with a date stamp
- Administrators pull an acknowledgement report
- Admin, officer and member permission levels
- Your department's data is stored separately from every other department
How it works
Four steps from "boxes of binders" to a living document system.
Set up your agency
Tell us your state and whether you're a city, county, or independent special fire district. Every document adjusts to match.
Bring your documents
Upload what you have, start from the built-in library, or do both. Your originals stay intact.
Draft & improve
Use AI to write what's missing and modernize what's dated. You approve every change before it counts.
Publish, test & track
Export branded PDFs, collect acknowledgements, and generate promotional tests straight from the same documents.
Built by the fire service, for the fire service
This isn't a generic document tool with a fire truck on the homepage.
A city cites its municipal authority, a county cites its own, and a special district cites district law. Not one generic blend of all three.
AI drafts. A human accepts. Nothing changes your manual on its own, and the previous version is archived.
Legal references are flagged for verification by your attorney and authority having jurisdiction. We help you draft — we don't practice law.
Each department's library is stored on its own. Your documents are not published, indexed, or shared with other agencies.
Ready to see it?
AgencyDoc is currently onboarding departments by invitation while we work with early agencies.
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